InGenesis is currently seeking an Administrative Assistant to work with our client in Houston, TX.In this role, you will provide general administrative support to a department or group of professionals.
If you meet the qualifications outlined below, apply today and we'll reach out to answer any questions you may have!
Job Duties:
- Resolves routine inquiries and questions and responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor.
- Composes correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials.
- Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.
- Develops filing systems; maintains files, records and reports for assigned area.
- Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.
- Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures.
- May be responsible for or assists with data entry and basic processing for the financial and/or human resources systems.
- Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes.
- May be required to maintain office supplies and equipment.
- Screens calls and emails and receives and directs visitors.
- Retrieves information from departmental and/or project records and may produce reports.
- Handles confidential information and sensitive issues.
- Provides back-up for other support staff as needed.
- May provide guidance and direction to lower level staff. May train entry level clerical staff. May lead support staff.
- May serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities and operations.
- May be assigned routine budget or financial responsibilities by supervisor.
- May maintain or reconcile financial records/reports.
- Advises on policy and processes as assigned by supervisor. Is responsible for making routine decisions and judgment calls.
- Other duties as assigned.
Minimum Qualifications:
- High School Diploma or equivalent.
- Associate's degree preferred.
- 4 years of related work experience.
- Prior experience with scheduling, maintaining calendars, and travel itineraries, required.
- Prior experience preparing meeting materials or general reports, preferred.
- May substitute required experience with equivalent years of education beyond the minimum education requirement.
- Will exert up to 20 pounds of force occasionally and/or up to 10 pounds frequently.
EEO Statement:
InGenesis is an equal opportunity employer committed to fostering a diverse, inclusive, and equitable workplace. We comply with all applicable federal, state, and local employment laws, including recent executive orders, and strictly prohibit discrimination, harassment, or retaliation based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, veteran status, or any other characteristic protected by law.
InGenesis is dedicated to making reasonable accommodations for qualified individuals with disabilities and ensuring that all employment decisions are based on qualifications, merit, and business needs. If you require a reasonable accommodation during the hiring process, please contact us by visiting our website at https://www.ingenesis.com/careers/site-accommodations.
To learn more about your rights, please refer to the Know Your Rights: Workplace Discrimination is Illegal poster issued by the U.S. Equal Employment Opportunity Commission (EEOC).
Company Statement:
With decades of experience, InGenesis has grown into one of North America's most trusted Healthcare Services Firms, which includes comprehensive health and workforce solutions. As the industry landscape shifts with new challenges in patient care, quality and compliance requirements, workforce retention, and operational efficiencies, we deliver strategic, data-driven solutions that include redefining workforce management and clinical service delivery. Explore InGenesis to discover how our expertise, innovative strategies, and commitment to excellence are shaping the future of healthcare workforce solutions. Join us in celebrating the professionals who define the next era of healthcare.