InGenesis is currently seeking a Georgia State University Foundation Board Assistant to work with our client. In this role, you will provide essential administrative and logistical support to the Foundation Board, ensuring efficient board operations and communication. This role assists with meeting coordination, record management, event planning, and board communication. The position requires strong organizational skills, professionalism, and the ability to manage multiple tasks in a fast-paced environment. This position primarily reports to the leader of Board Relations to the Board, with dotted-line reporting relationship to the GSU Foundation CFO.
Key Responsibilities:
- Assist in scheduling meetings utilizing doodle pools and survey tools, typing agendas for committees and full board, distributing materials and/or place on onboard in a timely fashion.
- Day prior to each board/committee test Onboard features to ensure they are operative and have a backup plan in the event technology is not working.
- Record, type and transcribing accurate minutes in a timely manner (preferably within one week of each meeting), receive approval from the leader of Board relations and AVP of Finance/CFO, and distribute to the appropriate board members for review. Upload to Onboard in a timely manner.
- Assist in maintaining legal and governance documents, board policies, and ensure adherence to institutional and regulatory guidelines.
- Maintain a directory of the full board, its special committees, and groups with stop and start dates within ASCEND.
- Assist in serving as a point of contact between board members, and the leader of board relations and AVP of Finance/CFO when necessary.
- Assist in organizing logistics for board meetings, retreats, and special events, ensuring all aspects run smoothly.
- Maintain organized and secure files of board records, policies, and historical documents.
- Provide general administrative assistance, including handling correspondence, scheduling appointments, and preparing reports.
- Handle sensitive board-related information with discretion and confidentiality.
- Maintain shared digital documents that AVPs, VP, and other administrative staff can readily look up information on the current and histories of the board and committees.
- Provide liaison services for both the leader of Board Relations (direct report) and the AVP of Finance/CFO (dotted line) - calendaring, planning and scheduling meetings for each leader, processing invoices (these should be done in a timely manner); provides other database and clerical support.
- Manage calls on specific days.
- Occasional nights, weekends, and travel are required.
- The description is not all encompassing and there will be other duties as assigned.
- Hires, supervises, and assigns work to student employees and ensures the accuracy of their work.
- Perform other duties as assigned.
Qualifications & Experience:
- Bachelor's degree in business administration, nonprofit management, public administration, or a related field.
- Minimum of 3-5 years of experience in administrative support, board operations, or governance assistance.
- Strong proficiency in Microsoft Office Suite, board management software, and enterprise communication tools.
- Excellent organizational and time-management skills with a strong attention to detail.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively with board members and supervisors.
Preferred Competencies:
- Experience in higher education, nonprofit organizations, or corporate board support.
- Knowledge of governance best practices and compliance requirements.
- High level of discretion, adaptability, and critical thinking skills.
EEO Statement:
InGenesis is an equal opportunity employer committed to fostering a diverse, inclusive, and equitable workplace. We comply with all applicable federal, state, and local employment laws, including recent executive orders, and strictly prohibit discrimination, harassment, or retaliation based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, veteran status, or any other characteristic protected by law.
InGenesis is dedicated to making reasonable accommodations for qualified individuals with disabilities and ensuring that all employment decisions are based on qualifications, merit, and business needs. If you require a reasonable accommodation during the hiring process, please contact us by visiting our website at https://www.ingenesis.com/careers/site-accommodations.
To learn more about your rights, please refer to the Know Your Rights: Workplace Discrimination is Illegal poster issued by the U.S. Equal Employment Opportunity Commission (EEOC).
Company Statement:
With decades of experience, InGenesis has grown into one of North America's most trusted Healthcare Services Firms, which includes comprehensive health and workforce solutions. As the industry landscape shifts with new challenges in patient care, quality and compliance requirements, workforce retention, and operational efficiencies, we deliver strategic, data-driven solutions that include redefining workforce management and clinical service delivery. Explore InGenesis to discover how our expertise, innovative strategies, and commitment to excellence are shaping the future of healthcare workforce solutions. Join us in celebrating the professionals who define the next era of healthcare.