The Receptionist provides World Class Customer Service as the first contact with the company. In addition, the position manages various administrative and accounting tasks and will work with all departments to ensure compliance objectives are met.
Reports to: Controller
Responsibilities
- Maintains the front lobby of the Glen Burnie, MD office as a World Class Business environment
- Responds to all incoming phone calls providing 100% customer satisfaction
- Ensures all visitors have completed the proper forms, including COVID questionnaire, and follow the visitor check-in process prior to meeting with the Vision teammate.
- Sort and distribute incoming mail
- Postmark outgoing mail as and when requested
- Create Priority Mail & FedEx shipping labels as and when requested
- Support operation team travel scheduling in a timely and cost-effective manner
- Ensure all food is ordered in a timely and cost-effective manner, for meetings, when applicable
- Coordinate with HR & Managers to order flowers in a timely and cost-effective manner, when applicable
- Submits Executive Team's expense reports through Concur system following all audit requirements.
- Maintain postage meter & mailing supplies
- Log all incoming checks; provide to AR
- Scan all invoices received by mail
- Code and submit expense reports for all corporate travel charges
- Coordinate with Insurance Company to obtain required Certificates of Insurance (COI) when required.
- Ensure all processes are documented and up to date.
Qualifications
Minimum of 3-5 years' experience as a receptionist, Accounting Clerk or General Bookkeeping
Experiencing answering and routing inbound phone calls
Excel and Word software experience
Strong problem-solving/troubleshooting skills
Attention to detail and excellent communication and interpersonal skills
Physical Demands:
The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position which sometimes includes lifting objects over 20 pounds. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Job Type: Full-time - Hourly. May be required to work additional hours and/or weekends, as needed, to meet assigned workload.
Location: Glen Burnie, MD office
Vision Technologies is an equal opportunity employer: disability/veteran