Provide project accounting support to our Finance, Sales, and Operations departments as they relate to job set up, invoicing, and the month-end close process
Responsibilities
- Maintain monthly operating reports, project review meetings, and special projects as requested
- Coordinate with Revenue Operations on Project, Service and Product Billing to ensure timely project set up and billings
- Report financial data and provide updates on unbilled projects and accounts receivable support
- Support the revenue and bill forecasting process
- Act as primary point of communication for project accounting activities between Finance, Sales and Operations (Project Managers) teams
- Participate in job P&L reviews with Project Managers, SAs and AEs for Estimated Cost to Revenue
- Update and communicate project budgets and estimated time to completion
- Support Finance department by assisting in driving required account reconciliations to include vendor invoice approvals
- Assist PMs with customer invoice requests and tracking same.
- Review WIP reports to ensure proper revenue recognition to be used on monthly Accruals report
- Enter/Submit new jobs, change orders, sales orders, Sub Contractor PO's, and/or RMA's
- Maintain project documents on network shared drive
- Monthly review of AR Aging
- Request bid bonds and/or performance bonds, as needed
- Update Project Managers on PO tracking, equipment and billing
- Coordinate with AP on subcontractor invoices
Other duties assigned as needed
Qualifications
- Knowledge of AIA Billing
- Certified Payroll experience
- OCIP-CCIP experience
- Efficient in reading and reviewing contracts
- Ability to balance multiple tasks with changing priorities
- Ability to work and think independently and ensuring to meet deadlines
- Strong organizational skills and excellent attention to detail
- Must have clear and professional communication skills (written and oral) both internally and externally
- Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organization
- Demonstrated customer service focus and client communication skills
- Ability to handle sensitive and confidential information
Education
- Minimum of a High School Diploma or equivalent is required. Bachelors in Accounting, Finance, Business or related field is preferred
- Minimum 4 years of accounting experience, preferably in a construction or government contracting environment
- Experience in the AV industry is a plus
- Demonstrated experience with Project Accounting
- Intermediate/Advanced proficiency in PC/Microsoft applications (Excel, Access, Word, Powerpoint)