Compass Lexecon, one of the world's leading economic consulting firms, specializes in financial and economic analysis of issues that arise in regulatory, policy and litigation matters. Compass Lexecon has been engaged by Fortune 500 corporations, government entities, and others to assist in numerous high-profile mergers, government investigations, and private litigation matters in the United States and worldwide. Compass Lexecon provides state of the art economic research capabilities that combine the academic, private-sector, and public-sector expertise of in-house economists and academic affiliates.
About the Opportunity
The Administrative Assistant is responsible for providing front office operations support for the Compass Lexecon Washington, DC office. This position's responsibilities are split between providing general office support, such as reception, supply ordering, meeting arrangements, etc. and administrative support.
Primary Duties
General Office Support:
- Answer, screen and forward incoming telephone calls.
- Greet external customers, visitors and vendors and maintain security log.
- Maintain and publish office phone list, floor plan.
- Conference room calendar maintenance and scheduling of meetings to include room arrangements, catering and clean up.
- Order office and break room supplies for entire office, including maintaining supply inventory, stocking break rooms and supply rooms.
- Maintain general organization of common/shared office and kitchen areas.
- Coordinate pickup and delivery of incoming and outgoing mail and deliveries such as USPS, FedEx, UPS, couriers, etc.
- Place Property Management work orders as requested for maintenance issues.
- Assist with operations related activities for on-boarding new hires.
- Assist with coordination of company-wide events and social activities.
- Participate in the local emergency or Fire, Life Safety team.
Administrative Assistant Support:
- Provide assistance with travel arrangements, expense reports, weekly time reports, and manage schedules of Management team.
- Edit and create presentations, reports and spreadsheets.
- Provide assistance as requested for all departments.
- Minimum of 2 years administrative and/or operations experience.
Preferred Skills
- Successfully manage projects for multiple departments.
- Accurately proofread documents for both clarity and grammatical errors.
- Self-assured and professional demeanor.
- Proven ability to work with confidential information.
- Strong team player.
- Strong communication skills.
- Associates Degree, bachelor's a plus.
- High level of proficiency in software applications such as Microsoft Office 2007, Windows, and Internet Explorer.
- Extremely detail-oriented and organized with ability to manage multiple activities with minimal supervision.
- Demonstrated ability to take initiative and interact with all levels of management.
- Works well in a team environment and collaborate with internal and external resources.
- Self-starter who is adaptable in an ever-changing environment.
- Understand office policies and procedures and ensure they are communicated and followed.
- Strong verbal and written interpersonal and communication skills.
- Excellent organization and time management skills.
- Ability to lift up to 50 lbs.
- Excellent typing skills.
Position Classification : Non-exempt
Compass Lexecon is an Equal Opportunity/Affirmative Action Employer including Vets and Disabled.